5 Phases of Project Management: What You Need to Know

Project-Management.com’s Top 3 Software RecommendationsLet Monday.com work for you.Start Free TrialWork smarter with Wrike.Try for FreeIncrease productivity with Smartsheet.Try Smartsheet for FreeThe Project Management Body of Knowledge (PMBOK) organizes project phases according to its life cycle, starting with Project Initialization and ends in Project Closure.
Each phase of a project’s cycle includes specific project objectives and deliverables. This gives project managers and organizations more control over the projects that they manage.
What are the 5 Phases in Project Management Management Management?
A project phase is a set of activities that are related to project management. They are often interrelated throughout the project’s life cycle. Each phase of a project ends with one or more deliverables.
These are the five phases in project management.
Project Initiation
Project Planning
Project Execution
Project Monitoring & Control
Project Closure
Each stage of a project’s life cycle has a different focus. Each phase will have its own set of project management skills, tasks and processes, as well as stakeholders. It is a great way of controlling each phase by repeating the processes in all Process Groups.
Continue reading: 14 Questions Project Managers Need to Ask Their Team
Phase of Project Initiation
A team’s performance during the Initiation phase can result in the authorization, delay, or discontinuation of a new project.
The Initiation phase is designed to ensure that the project meets all business needs and that stakeholders and project teams are aligned around project success criteria throughout the project’s life cycle.
For the best results, it is best to include both external and internal stakeholders. This will help you align your expectations and increase the likelihood of all your deliverables being delivered in the future.
This stage of project management involves the submission of a Project Charter and a Stakeholder Registry.
Phase of Project Planning
Once the success criteria and expectations have been established, the next step in project management is to plan the tasks the team must complete to achieve them.
The Project Planning phase is where project team members discuss specific requirements, tasks, and timelines. The scope of the project will be determined by the available resources and the clients’ priorities.
The Planning phase involves the creation of the Work Breakdown Structure, Requirements List, Project Plan and Project Plan, Communications Management Plan, and other documents to coordinate the workflow with all involved.
As you learn more, it may be necessary to change your existing planning and procedures. Complex projects will require more approvals. It is a good idea for stakeholders to be included at this stage in the project’s lifecycle.
Phase of Project Execution
Your team will execute your plans at the Project Execution stage. This stage is where you’ll spend most of your time coordinating people and helping to ensure quality work.
During the Execution phase you will need Quality Assurance documentation as well as meeting minutes and Work Orders.
You might also find new information that will force your to revise and update your project management plans. Be careful when asking for changes and make the necessary adjustments.
Phase of Project Monitoring and Control
The best way to monitor your progress and improve it is to review and track the performance of your projects.
As you work on a project, keep track of all change management documents and spending records. This will help you measure your effectiveness.

Author: Victoria